EVENTS

When and Where is the Event?

This annual event, which has been taking place for more than 17 years, will be held on Friday October 4th from 5:30-7:30. The fair will be located at Hamilton Square, the outdoor open space immediately next to the library. 

What do I need to do when I sign up for a booth?

Choose a culture of your choice and share it with the community in two components:

1. Classroom Presentation: Before the event, coordinate with your child's teacher to deliver a brief cultural presentation. This can take the form of a PowerPoint, a song, a dance, or a hands-on craft activity. Any crafts can be used to decorate the booth to add some flare to your space! You may directly contact the teacher or ask one of the organizers to help you. Please email hamiltonptaevents@gmail.com

2. Food Booth: On the day of the event, host a booth and serve 300-400 bite-sized samples representing your culture. You'll receive a $170 stipend to help cover the cost of ingredients and supplies.

How much food should I prepare?

In the past, there have been up to 400 attendees. We encourage the booths to have appetizer-size samples of food from the selected culture prepared for about 300 people.

How do I get reimbursed?

Keep your receipts for anything related to preparing for the food. You will need fill up a claim form attaching receipts after the event to receive a check. The maximum amount of reimbursement is $170.

What will PTA provide on the day of the event?

We will provide you with 2 tables, 2 chairs, 8x8 pop-up tents (although you are welcome to bring your own tent), 2 aluminum trays with stands and burner. We have lots of left over cups and plates from the past years that you are welcome to use, but if you can also purchase your own containers specific to the type of food you are serving. Power source with extension cords is available if requested.

What do I need to bring for the booth?

You may bring flags, banners, signs, and portable music players to customize your booth. Also, participants in the past have worn outfits to showcase the culture. Please bring the food, serving spoons/tongs, utensils for the food you will be serving, duct tape for decor, additional chairs, and camping lamps or battery-operated lights. Sunset will be around 6:30 so it will be dark for a portion of the event and during clean-up. 

When and How do I set up?

The back gate on Del Mar will be opened starting from around 4pm so that you can drive in with your car to unload supplies and food directly to your booth. All the booths will be set up and labeled prior to your arrival.

How do the fair attendees pay for the food?

Raffel style tickets are sold before and during the event. For each tasting of food, you may collect one ticket. No Cash is exchanged at the booth.

What else is going on during the fair besides food booths?

We are seeking performers! If you know anyone who is interested in performing pro bono, maybe from a dance school, martial arts academy, music performer, etc., please contact the organizers: hamiltonptaevents@gmail.com

Can I go see other booths?

Yes, we will provide each booth with 5 tickets so you can take a break and pay visits to other

booths.

What if I run out of food before 7:30?

It is no problem at all. You can stay for the fun until the end or pack up.

How do I clean up?

We will start break down of tent around 7:30. Volunteers will also be available to help with the clean-up.